a. Radio communications are a critical link in the ATC system. The link can be a strong bond between pilot and controller or it can be broken with surprising speed and disastrous results. Discussion herein provides basic procedures for new pilots and also highlights safe operating concepts for all pilots.

b. The single, most important thought in pilot-controller communications is understanding. It is essential, therefore, that pilots acknowledge each radio communication with ATC by using the appropriate aircraft call sign. Brevity is important, and contacts should be kept as brief as possible, but controllers must know what you want to do before they can properly carry out their control duties. And you, the pilot, must know exactly what the controller wants you to do. Since concise phraseology may not always be adequate, use whatever words are necessary to get your message across. Pilots are to maintain vigilance in monitoring air traffic control radio communications frequencies for potential traffic conflicts with their aircraft especially when operating on an active runway and/or when conducting a final approach to landing.

a. Listen before you transmit. Many times you can get the information you want through ATIS or by monitoring the frequency. Except for a few situations where some frequency overlap occurs, if you hear someone else talking, the keying of your transmitter will be futile and you will probably jam their receivers causing them to repeat their call. If you have just changed frequencies, pause, listen, and make sure the frequency is clear.

b. Think before keying your transmitter. Know what you want to say and if it is lengthy; e.g., a flight plan or IFR position report, jot it down.

c. The microphone should be very close to your lips and after pressing the mike button, a slight pause may be necessary to be sure the first word is transmitted. Speak in a normal, conversational tone.

d. When you release the button, wait a few seconds before calling again. The controller or FSS specialist may be jotting down your number, looking for your flight plan, transmitting on a different frequency, or selecting the transmitter for your frequency.

e. Be alert to the sounds or the lack of sounds in your receiver. Check your volume, recheck your frequency, and make sure that your microphone is not stuck in the transmit position. Frequency blockage can, and has, occurred for extended periods of time due to unintentional transmitter operation. This type of interference is commonly referred to as a "stuck mike," and controllers may refer to it in this manner when attempting to assign an alternate frequency. If the assigned frequency is completely blocked by this type of interference, use the procedures described for en route IFR radio frequency outage to establish or reestablish communications with ATC.

a. Initial Contact.

1. The terms initial contact or initial callup means the first radio call you make to a given facility or the first call to a different controller or FSS specialist within a facility. Use the following format:

(a) Name of the facility being called;

(b) Your full aircraft identification as filed in the flight plan or as discussed in paragraph 4-2-4, Aircraft Call Signs;

(c) The type of message to follow or your request if it is short; and

(d) The word "Over" if required.

EXAMPLE-
1. "New York radio, Mooney Three One One Echo."
2. "Columbia ground, Cessna Three One Six Zero Foxtrot, I-F-R Memphis."
3. "Miami center, Baron Five Six Three Hotel, request V-F-R traffic advisories."

2. Many FSS's are equipped with Remote Communications Outlets (RCO's) and can transmit on the same frequency at more than one location. The frequencies available at specific locations are indicated on charts above FSS communications boxes. To enable the specialist to utilize the correct transmitter, advise the location and the frequency on which you expect a reply.

EXAMPLE-
St. Louis FSS can transmit on frequency 122.3 at either Farmington, Missouri, or Decatur, Illinois, if you are in the vicinity of Decatur, your callup should be "Saint Louis radio, Piper Six Niner Six Yankee, receiving Decatur One Two Two Point Three."

3. If radio reception is reasonably assured, inclusion of your request, your position or altitude, and the phrase "(ATIS) Information Charlie received" in the initial contact helps decrease radio frequency congestion. Use discretion; do not overload the controller with information unneeded or superfluous. If you do not get a response from the ground station, recheck your radios or use another transmitter, but keep the next contact short.

EXAMPLE-
"Atlanta Center, Duke Four One Romeo, request V-F-R traffic advisories, Twenty Northwest Rome, seven thousand five hundred, over."

b. Initial Contact When Your Transmitting and Receiving Frequencies are Different.

1. If you are attempting to establish contact with a ground station and you are receiving on a different frequency than that transmitted, indicate the VOR name or the frequency on which you expect a reply. Most FSS's and control facilities can transmit on several VOR stations in the area. Use the appropriate FSS call sign as indicated on charts.

EXAMPLE-
New York FSS transmits on the Kennedy, the Hampton, and the Calverton VORTAC's. If you are in the Calverton area, your callup should be "New York radio, Cessna Three One Six Zero Foxtrot, receiving Calverton V-O-R, over."

2. If the chart indicates FSS frequencies above the VORTAC or in the FSS communications boxes, transmit or receive on those frequencies nearest your location.

3. When unable to establish contact and you wish to call any ground station, use the phrase "ANY RADIO (tower) (station), GIVE CESSNA THREE ONE SIX ZERO FOXTROT A CALL ON (frequency) OR (V-O-R)." If an emergency exists or you need assistance, so state.

c. Subsequent Contacts and Responses to Callup from a Ground Facility.

Use the same format as used for the initial contact except you should state your message or request with the callup in one transmission. The ground station name and the word "Over" may be omitted if the message requires an obvious reply and there is no possibility for misunderstandings. You should acknowledge all callups or clearances unless the controller or FSS specialist advises otherwise. There are some occasions when controllers must issue time-critical instructions to other aircraft, and they may be in a position to observe your response, either visually or on radar. If the situation demands your response, take appropriate action or immediately advise the facility of any problem. Acknowledge with your aircraft identification, either at the beginning or at the end of your transmission, and one of the words "Wilco," "Roger," "Affirmative," "Negative," or other appropriate remarks; e.g., "PIPER TWO ONE FOUR LIMA, ROGER." If you have been receiving services; e.g., VFR traffic advisories and you are leaving the area or changing frequencies, advise the ATC facility and terminate contact.

d. Acknowledgement of Frequency Changes.

1. When advised by ATC to change frequencies, acknowledge the instruction. If you select the new frequency without an acknowledgement, the controller's workload is increased because there is no way of knowing whether you received the instruction or have had radio communications failure.

2. At times, a controller/specialist may be working a sector with multiple frequency assignments. In order to eliminate unnecessary verbiage and to free the controller/specialist for higher priority transmissions, the controller/specialist may request the pilot "(Identification), change to my frequency 123.4." This phrase should alert the pilot that the controller/specialist is only changing frequencies, not controller/specialist, and that initial callup phraseology may be abbreviated.

EXAMPLE-
"United Two Twenty-Two on one two three point four" or "one two three point four, United Two Twenty-Two."

a. Precautions in the Use of Call Signs.

1. Improper use of call signs can result in pilots executing a clearance intended for another aircraft. Call signs should never be abbreviated on an initial contact or at any time when other aircraft call signs have similar numbers/sounds or identical letters/number; e.g., Cessna 6132F, Cessna 1622F, Baron 123F, Cherokee 7732F, etc.

EXAMPLE-
Assume that a controller issues an approach clearance to an aircraft at the bottom of a holding stack and an aircraft with a similar call sign (at the top of the stack) acknowledges the clearance with the last two or three numbers of the aircraft's call sign. If the aircraft at the bottom of the stack did not hear the clearance and intervene, flight safety would be affected, and there would be no reason for either the controller or pilot to suspect that anything is wrong. This kind of "human factors" error can strike swiftly and is extremely difficult to rectify.

2. Pilots, therefore, must be certain that aircraft identification is complete and clearly identified before taking action on an ATC clearance. ATC specialists will not abbreviate call signs of air carrier or other civil aircraft having authorized call signs. ATC specialists may initiate abbreviated call signs of other aircraft by using the prefix and the last three digits/letters of the aircraft identification after communications are established. The pilot may use the abbreviated call sign in subsequent contacts with the ATC specialist. When aware of similar/identical call signs, ATC specialists will take action to minimize errors by emphasizing certain numbers/letters, by repeating the entire call sign, by repeating the prefix, or by asking pilots to use a different call sign temporarily. Pilots should use the phrase "VERIFY CLEARANCE FOR (your complete call sign)" if doubt exists concerning proper identity.

3. Civil aircraft pilots should state the aircraft type, model or manufacturer's name, followed by the digits/letters of the registration number. When the aircraft manufacturer's name or model is stated, the prefix "N" is dropped; e.g., Aztec Two Four Six Four Alpha.

EXAMPLE-
1. Bonanza Six Five Five Golf.

2. Breezy Six One Three Romeo Experimental (omit "Experimental" after initial contact).

4. Air Taxi or other commercial operators not having FAA authorized call signs should prefix their normal identification with the phonetic word "Tango."

EXAMPLE-
Tango Aztec Two Four Six Four Alpha.

5. Air carriers and commuter air carriers having FAA authorized call signs should identify themselves by stating the complete call sign (using group form for the numbers) and the word "heavy" if appropriate.

EXAMPLE-
1. United Twenty-Five Heavy.

2. Midwest Commuter Seven Eleven.

6. Military aircraft use a variety of systems including serial numbers, word call signs, and combinations of letters/numbers. Examples include Army Copter 48931; Air Force 61782; REACH 31792; Pat 157; Air Evac 17652; Navy Golf Alfa Kilo 21; Marine 4 Charlie 36, etc.

b. Air Ambulance Flights.

Because of the priority afforded air ambulance flights in the ATC system, extreme discretion is necessary when using the term "LIFEGUARD." It is only intended for those missions of an urgent medical nature and to be utilized only for that portion of the flight requiring expeditious handling. When requested by the pilot, necessary notification to expedite ground handling of patients, etc., is provided by ATC; however, when possible, this information should be passed in advance through non-ATC communications systems.

1. Civilian air ambulance flights responding to medical emergencies (first call to an accident scene, carrying patients, organ donors, organs, or other urgently needed lifesaving medical material) will be expedited by ATC when necessary. When expeditious handling is necessary, add the word "LIFEGUARD" in the remarks section of the flight plan. In radio communications, use the call sign "LIFEGUARD" followed by the aircraft registration letters/numbers.

2. Similar provisions have been made for the use of "AIR EVAC" and "MED EVAC" by military air ambulance flights, except that these military flights will receive priority handling only when specifically requested.

EXAMPLE-
Lifeguard Two Six Four Six.

3. Air carrier and Air Taxi flights responding to medical emergencies will also be expedited by ATC when necessary. The nature of these medical emergency flights usually concerns the transportation of urgently needed lifesaving medical materials or vital organs. IT IS IMPERATIVE THAT THE COMPANY/PILOT DETERMINE, BY THE NATURE/URGENCY OF THE SPECIFIC MEDICAL CARGO, IF PRIORITY ATC ASSISTANCE IS REQUIRED. Pilots shall ensure that the word "LIFEGUARD" is included in the remarks section of the flight plan and use the call sign "LIFEGUARD" followed by the company name and flight number for all transmissions when expeditious handling is required. It is important for ATC to be aware of "LIFEGUARD" status, and it is the pilot's responsibility to ensure that this information is provided to ATC.

EXAMPLE-
Lifeguard Delta Thirty-Seven.

c. Student Pilots Radio Identification.

Pilots, when calling a ground station, should begin with the name of the facility being called followed by the type of the facility being called as indicated in TBL 4-2-1.

TBL 4-2-1

The International Civil Aviation Organization (ICAO) phonetic alphabet is used by FAA personnel when communications conditions are such that the information cannot be readily received without their use. ATC facilities may also request pilots to use phonetic letter equivalents when aircraft with similar sounding identifications are receiving communications on the same frequency. Pilots should use the phonetic alphabet when identifying their aircraft during initial contact with air traffic control facilities. Additionally, use the phonetic equivalents for single letters and to spell out groups of letters or difficult words during adverse communications conditions. (See TBL 4-2-2.)
 

TBL 4-2-2

4-2-8. Figures

a. Figures indicating hundreds and thousands in round number, as for ceiling heights, and upper wind levels up to 9,900 shall be spoken in accordance with the following.

EXAMPLE-
1. 500 five hundred

2. 4,500 four thousand five hundred

b. Numbers above 9,900 shall be spoken by separating the digits preceding the word "thousand."

EXAMPLE-
1. 10,000 one zero thousand

2. 13,500 one three thousand five hundred

c. Transmit airway or jet route numbers as follows.

EXAMPLE-
1. V12 Victor Twelve

2. J533 J Five Thirty-Three

d. All other numbers shall be transmitted by pronouncing each digit.

EXAMPLE-
10 one zero

e. When a radio frequency contains a decimal point, the decimal point is spoken as "POINT."

EXAMPLE-
122.1 one two two point one

a. Up to but not including 18,000 feet MSL, state the separate digits of the thousands plus the hundreds if appropriate.

EXAMPLE-
1. 12,000 one two thousand
2. 12,500 one two thousand five hundred

b. At and above 18,000 feet MSL (FL 180), state the words "flight level" followed by the separate digits of the flight level.

The three digits of bearing, course, heading, or wind direction should always be magnetic. The word "true" must be added when it applies.

EXAMPLE-
1. (Magnetic course) 005 zero zero five
2. (True course) 050 zero five zero true
3. (Magnetic bearing) 360 three six zero
4. (Magnetic heading) 100 heading one zero
zero
5. (Wind direction) 220 wind two two zero

4-2-11. Speeds

The separate digits of the speed followed by the word "KNOTS." Except, controllers may omit the word "KNOTS" when using speed adjustment procedures; e.g., "REDUCE/INCREASE SPEED TO TWO FIVE ZERO."

EXAMPLE-
(Speed) 250 two five zero knots
(Speed) 190 one niner zero knots

The separate digits of the Mach Number preceded by "Mach."

a. FAA uses Coordinated Universal Time (UTC) for all operations. The word "local" or the time zone equivalent shall be used to denote local when local time is given during radio and telephone communications. The term "Zulu" may be used to denote UTC.

EXAMPLE-
0920 UTC zero niner two zero,
zero one two zero pacific or local,
or one twenty AM
 

b. To convert from Standard Time to Coordinated Universal Time:

TBL 4-2-3

NOTE-
For daylight time, subtract 1 hour.

c. A reference may be made to local daylight or standard time utilizing the 24-hour clock system. The hour is indicated by the first two figures and the minutes by the last two figures.

EXAMPLE-
0000 zero zero zero zero
0920 zero niner two zero

d. Time may be stated in minutes only (two figures) in radiotelephone communications when no misunderstanding is likely to occur.

e. Current time in use at a station is stated in the nearest quarter minute in order that pilots may use this information for time checks. Fractions of a quarter minute less than 8 seconds are stated as the preceding quarter minute; fractions of a quarter minute of 8 seconds or more are stated as the succeeding quarter minute.

a. Arriving Aircraft.

1. Receiver inoperative.

(a) If you have reason to believe your receiver is inoperative, remain outside or above the Class D surface area until the direction and flow of traffic has been determined; then, advise the tower of your type aircraft, position, altitude, intention to land, and request that you be controlled with light signals.

REFERENCE-
AIM, Traffic Control Light Signals, Paragraph 4-3-13.

(b) When you are approximately 3 to 5 miles from the airport, advise the tower of your position and join the airport traffic pattern. From this point on, watch the tower for light signals. Thereafter, if a complete pattern is made, transmit your position downwind and/or turning base leg.

2. Transmitter inoperative. Remain outside or above the Class D surface area until the direction and flow of traffic has been determined; then, join the airport traffic pattern. Monitor the primary local control frequency as depicted on Sectional Charts for landing or traffic information, and look for a light signal which may be addressed to your aircraft. During hours of daylight, acknowledge tower transmissions or light signals by rocking your wings. At night, acknowledge by blinking the landing or navigation lights. To acknowledge tower transmissions during daylight hours, hovering helicopters will turn in the direction of the controlling facility and flash the landing light. While in flight, helicopters should show their acknowledgement of receiving a transmission by making shallow banks in opposite directions. At night, helicopters will acknowledge receipt of transmissions by flashing either the landing or the search light.

3. Transmitter and receiver inoperative. Remain outside or above the Class D surface area until the direction and flow of traffic has been determined; then, join the airport traffic pattern and maintain visual contact with the tower to receive light signals. Acknowledge light signals as noted above.

a. FSS's and Supplemental Weather Service Locations (SWSL's) are allocated frequencies for different functions; for example, 122.0 MHz is assigned as the En Route Flight Advisory Service frequency at selected FSS's. In addition, certain FSS's provide Local Airport Advisory on 123.6 MHz. Frequencies are listed in the A/FD. If you are in doubt as to what frequency to use, 122.2 MHz is assigned to the majority of FSS's as a common en route simplex frequency.

NOTE-
In order to expedite communications, state the frequency being used and the aircraft location during initial callup.

EXAMPLE-
Dayton radio, this is November One Two Three Four Five on one two two point two, over Springfield V-O-R, over.